How to Recall an Email in Outlook?

Is there anyone who knows about how to recall an email in Outlook. I am facing some issues while recalling an email. If anyone knows then help me.

Cyrus Neal 1   Ans 3 months ago
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Recall an Email in Outlook:

There's nothing worse than sticking your foot in your mouth in a conversation, and it's much worse when you do it through email. Instead of an awkward moment, you've made a record that will last forever.

Fortunately, an email recall option allows you to retrieve the message – ideally before your recipient reads it. While some users may believe that such a function is exclusive to Gmail, Outlook could recall emails for years. Scroll past the recall instructions to see a guide on Recall an Email in Outlook (to avoid mistakenly sending out such emails in the future).

Note: These instructions only apply to the desktop client of Outlook and will not work with the web-based version. They also only work if you and the recipient both have a Microsoft Exchange or Microsoft 365 account from the same organization. Recipient email addresses from outside the sender's organization will not work with Outlook recalls.

In Outlook, How do You Recall an Email?

Step 1: Look for the email you wish to recall in your Sent Items folder, which should be near the top of the list. Before proceeding to the next step, you must double-click on this email to open it completely.

Step 2: To activate the Message tab on the toolbar, click it. Then, select the More Move Actions button in the Move section, which is marked with a letter and an envelope.

Step 3: From the drop-down menu, select Recall This Message.

Step 4: Do the following if your interface is the ribbon's simplified version: Select the Message tab, then the three-dots icon, Actions, and Recall This Message from the drop-down menu.

Step 5: On your screen, a pop-up window appears. Delete Unread Copies of This Message or Delete Unread Copies and Replace With a New Message are your options here. You'll also have the option of having Outlook alert you if the process succeeded or failed. To proceed, select your option(s) and click the OK button. Congratulations if you erased the message! If you wish to replace it, continue on.

Step 6: If you choose to make a replacement, Outlook will take you to a new screen to make changes to the message. Outlook recalls your old message and provides a notification when you type your new email (if you selected that option). When you're through editing the message, click the Send button.

Note: Your old email isn't entirely removed when you send a recall message. The recipient may need to open the recall message first for the original message to disappear. This is why you should include URGENT or anything similar in the subject line of the recall message so that it gets opened before the first abusive email.

Alternative to Recalling an Email

Type an apology email. This is arguably the most straightforward solution to the problem, other than double-checking to verify your emails are delivered to the correct persons.

Suppose you accidentally sent an email to the wrong recipient or set of recipients, and it wasn't too embarrassing. In that case, you can save time and effort by admitting your mistake and apologizing. An honest apology is usually warmly received, and it may even help establish confidence among the recipients. Then you can all move on.

Most of us have experienced the horrible feeling of mistakenly sending an email to the wrong person or one that is poorly written. However, the days of embarrassing ourselves by calling the recipient and requesting them to delete the message are long gone. Many email and file-sharing platforms now have a recall feature, which means you may try to retrieve that email back without it being seen by anybody else.

Mick Jone 21 February 2022
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