How to Set up Multi-User Network in QuickBooks Desktop?

Is there anyone who knows about how to set up Multi-User network in QuickBooks desktop. I am facing some isues while doing this. Help me.


  0 2 months ago 1 Ans 1428 Views Windows 10
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Open Answer 02 September 2022

Set up Multi-User Network in QuickBooks Desktop: 

QuickBooks is considered to be an impressive accounting software developed till now. It is high-yielding and lets one handle it in the most appropriate yet dignified way. It has a variety of new features but the special one is the multi-user mode.

Multi-user mode helps the users to connect and access the same data at the same time in the same network. If you are curious about understanding how to set up multi-user network in QuickBooks desktop, then you are at the right site.

How do I Set up a Multi-User in QuickBooks Desktop?

Here’s how:

  • Click the File menu.
  • Select the open and restore business option.
  • Choose to open the company record and open it.
  • Open the company dialogue box, check the Open file in the multi-user mode at the bottom.

Step 1: Set up Multi-User Network in QuickBooks Desktop

When on a multi-user network, one computer hosts all the files required which becomes our server computer whereas the other computers connected are deemed as workstations that do not host the files yet are connected to the network.

  • If you have not set up multi-user network in Quickbooks desktop then follow these steps to download and set-up.
  • First of all, do Custom and Network set up, 
  • Select “I’ll be using QuickBooks Desktop on this computer, AND I’ll be storing” in case you need the complete version of QuickBooks Desktop on your server pc. 
  • Or if you are only looking for your server computer to host your records, then click “I will not be using QuickBooks Desktop on this computer”. 
  • Next, you can follow the next steps as mentioned on your screen to complete the process. 

Step 2: Set Folder Authorizations

Follow the steps to establish folder permissions in your server pc. Before doing so, just cross check and make sure that the folder containing your docs has its permissions to access your network. 

Step 3: Install Database Server Manager

As you have already done Step 1, you might have observed that this software installs “QuickBooks Database Server Manager in your server pc. This implementation helps you to proportion your enterprise documents with different computer systems over your network.

Step 4: Set the Admin Rights

Ensure that the user account you operate additionally has windows access rights too.

In addition to this, just make sure that your Windows User for Database Server Manager has administrator access to manage the functions. 

Step 5: Turn on Hosting

So now we have already done the set up so we can move to the next process. Just click on “Multi-user access”. 

  • Now you can move to the file and utilities. 
  • Next, select Host Multi-User Access. 
  • Now, choose Yes to validate.

Now you can host your agency files over your network. Happy net-working!!

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