How to Add Signature in Outlook Email?

Is there anyone who knows about How to add signature in outlook email. I am facing some issues while trying to do this. Help me.

Ronald Dennis 1   Ans 3 months ago
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Add Signature in Outlook Email:

Outlook allows you to create more than one personalized signature for emails. You can include your logo, business card, images, and text in the signature. You can set up Outlook to add signatures to outgoing messages. You can also create signatures or add them to messages on a case-by-case basis if you like. 

Create a signature and decide when you want Outlook to add a signature to your messages.

Below are the Steps that You Need to Follow to Create Signatures. 

Step 1: Open a new Outlook email.

Step 2: Go to the menu of Messages and then choose the option of Signature and then go to Signatures. Based on the size of your Outlook window and whether you are creating a new email or giving a reply or forward, you will find the signature button and the message menu in two different locations. 

Step 3: Below the option of select Signature to edit, select New. After that, go to the New Signature dialog box and then enter a name for signature. 

Step 4: Go to the option of Edit signature and compose your signature. You can change text alignment, font size, and font color. If you wish to create a better signature with borders, tables, and bullets.

If you like, you can use a pre-designed template for the signature. Download this template in Word, customize it with your personal information, then copy your signature and paste the same into the Edit Signature box. 

Step 5: Go to the option of Edit default signature and set the given options for your signature. Go to the email drop-down box and select your email account to associate with the signature. You can have many signatures for every email account.

If you wish to add signatures to all the messages by default, then go to the drop-down box of new messages and choose one of your signatures. In case you don't wish to add a signature automatically to your new messages. This does not add any signature to the messages you reply to or forward.  

If you wish to add a signature to messages you forward or reply to, then go to the drop-down menu of reply or forward and select one of your signatures. Or else, you can choose the default option of none. 

Step 6: Select OK to save your signature and then go back to your message. Outlook never adds a signature to a message you opened even if you select the option to apply the signature to new messages.

Therefore, you need to add a signature to this message manually. This way, signatures will get automatically added to all future messages. To manually add the signatures, choose the option of Signature from the Message menu and then select the signature that you just created. 

How to Add an Image or Logo to Your Signature? 

If you have an image or company logo to add to your signature, then below are the steps that you need to follow. 

Step 1: Launch a new message and then select Signature and then finally select Signatures. 

Step 2: Go to the box of "Select signature to edit" and select the signature you wish to add an image or logo to. 

Step 3:  If you wish to resize the image, then g to the image and then right-click on it. After that, select Picture. Go to the Size tab and then select the options to resize your image. In order to keep the proportions of the image, please ensure to keep the Lock aspect ratio checked. 

Step 4: Once you are done, click on OK. After that, click on Ok once again for saving changes to your signature. 

How to Insert the Signature Manually? 

In case you don't wish to add a signature to all the new messages, forwards, or replies, then, you can manually insert the signature.

Step 1: In your message, choose the Signature option from the messages tab. 

Step 2: Select the signature from the fly-out menu. In case you have more than one signature, then choose the signature you have created. 

So, these are all the steps that you need to follow to add a signature to your Outlook mail.

Tymal boult 21 April 2022
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